The Regular Report option allows you to generate, print and email reports based on your data. It also allows you to import and export data.  The regular report window is completely re-sizeable.  A regular report is limited to 10 pages in length. 

Adding Items to a Report

To add an item to a report press the “Add” button in the Items area on the left hand side of the report window.  A pop-up menu will appear and you will be able to select a record field to add to the report.  If you make a mistake you can press the "Undo" button.  To clear all report items press "clear".

Setting up a Report

On the right side of the Report Window you will notice the report setup area.   You can enter the number of report columns, the width of the report columns and the color of the report columns using the top part of the setup section.   On the next part of the setup area you can select the margin size in inches on each report page.  Finally, on the last part of the setup section you can select the fonts you would like to use in the report and you can select page header and footer information.

Loading and Saving Report Formats

Press the load report format button on the Toolbar to load a previously saved report format. 

Press the save report format button on the Toolbar to save the current report format to disk.

Emailing Reports

Press the “Email” button on the Toolbar to email a report in ASCII text format.   You will need to enter information about your email server to use this function.

Posting Reports to Internet News Groups

Press the Newsgroup posting button on the Toolbar to post a report to an Internet Newsgroup.  You will need to enter information about your news server to use this function.

Selecting Records for the Report

Press the Search List mode button on the Toolbar to toggle between reporting on all records in the database or just the records on the Search List.

Previewing Reports

Press the Print/Preview button on the Toolbar to preview and print a report to your printer. 

Warning Messages

If you try and create a report that is longer then 10 pages in length in the preview window, you will receive a warning message.  Only records that can fit on the first 10 pages will be displayed.   If you need to display more records you should split the number of records you want to display into multiple reports.  You can split records into multiple reports using the range selection and extract functions on the Search Function window.

Back to Contents